Procurement Administrator
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Job title: Procurement Administrator
Reference: CD185
Contract: Permanent, full time, 35 hours per week (8.30am – 4.30pm)
Location: Kings Hill based with hybrid working (minimum 1 day per week in the office)
Salary: Up to £27,000 per annum (depending on experience)
Are you looking to start a career in Procurement?
We are looking for a talented Procurement Administrator to join our Procurement Department at the Charities Aid Foundation (CAF).
What you will do
At CAF, every one of us contributes to our impact, and as our Procurement Administrator you too will play an integral part in what we do.
We are seeking a highly organised and detail-oriented Procurement Administrator to support the Procurement team in delivering efficient and compliant procurement operations. This role plays a key part in maintaining supplier information, supporting procurement processes, and ensuring data accuracy across systems.
As our Procurement Administrator you will:
- Provide administrative and operational support to the Procurement Manager and Procurement Lead as required e.g. specific reporting requirements.
- Coordinate and schedule supplier service reviews, including preparation of relevant documentation and follow-up actions.
- Manage and maintain supplier information across multiple systems and portals, ensuring consistency and data integrity (Jira, M Drive, eBuyer, Confluence).
- Support supplier due diligence processes, including administering Existing Supplier Questionnaires, IT Security questionnaire, and ongoing credit checks.
- Monitor and manage the procurement inbox, responding to queries and redirecting requests in a timely manner.
- Assist with raising purchase orders and provide administrative support for procurement transactions when required.
- Provide administrative support for travel-related procurement needs, including arranging train ticket bookings where required.
Who we are looking for
This role is for you if you have experience of working in Procurement or an Administrative role, or have relevant transferable skills and are keen to make a difference to society. We are looking for:
- Previous experience in an administrative support role preferred.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- High attention to detail and accuracy in data management.
- Good communication and stakeholder coordination skills.
- Proficiency in Microsoft Office
- Keen to learn and develop further a career in procurement.
What CAF offers as an employer
At CAF you will receive:
- Permanent hybrid ways of working where roles allow
- Six weeks holiday plus bank holidays
- A wide range of development opportunities to support personal and professional growth
- Pension scheme with better-than-market employer contribution options
- Social impact benefit schemes.
For all our employer benefits and to gain an insight into our culture and values, please visit cafonline.org/careers.
Who we are
The Charities Aid Foundation exists to accelerate progress in society towards a fair and sustainable future for all. Over the last 100 years, we have led the way in developing innovative approaches to giving. Annually, we distribute over £1 billion to social purpose organisations around the globe.
As a leading charity operating from the UK, US and Canada, alongside an international network of partners, CAF works at the centre of the giving world. We collaborate with corporate and individual donors to enable them to give more effectively, strategically and impactfully. This includes connecting them to charities globally and providing access to our in-depth sector knowledge, governance expertise and innovative giving solutions.
We help social purpose organisations to strengthen their resilience and do more of their life changing work, through strategic advisory services from our Impact Accelerator, tools to support charities’ fundraising activities, and charity financial services from CAF Bank Limited and CAF Financial Solutions Limited. Using our research, policy and campaigns work, we understand and influence the wider environment for charities and donors.
Diversity and inclusion
We know that the more diverse and inclusive our organisation becomes, the more creative, effective and impactful we will be. Our aim is for our workforce to represent the society we serve, and we have embarked upon an ambitious pathway to achieve this.
We want to attract, retain and develop the best of talent at all levels, and provide a leading and great place to work, where every voice matters.
How to apply
The closing date for applications is Sunday 17th May 2026.
Please complete the form below, attach your CV and Cover letter, then click ‘Submit Application’ if applying via our website or send your CV to recruitment@cafonline.org quoting reference number CD185.
We welcome applications from everyone who feels they meet the criteria, regardless of age, sex/gender, disability, race, religion, national origin, sexual orientation, marital, veteran or parental status.
Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may just be the right candidate for this or other roles.
As a Disability Confident Employer, we guarantee to interview disabled applicants who meet the minimum criteria for the role. Please indicate on the application form if you would like to be considered as part of the Disability Confident Scheme.
To apply for this role you must be able to provide proof of your Right to Work in the UK.
So we can support you to be your best during the application or interview process, please contact our Recruitment team at recruitment@cafonline.org or 03000 123 566 to request assistance or reasonable adjustments.
Job Reference: CD185