Finance Operations Officer – Business Administration Apprentice

Download Job Description [PDF]

Job title: Finance Operations Officer – Business Administration Apprentice

Expected duration: 18 Months

Job reference number: CK091/ VAC1000261124

Contract: Temporary, full time, 35 hours per week (18 months)

Location: Kings Hill based (Kent)

Salary: £20,000 per annum

An exciting opportunity has arisen within the Finance Team at Charities Aid Foundation (CAF) for an Apprentice Finance Operations Officer, this is a challenging role with the opportunity to expand your existing knowledge about finance. This role will suit someone interested in undertaking a Business Administrator Level 3 apprenticeship.

We’re looking for a Finance Operations Officer – Business Administration Apprentice to join our Finance Department at Charities Aid Foundation (CAF).

What you’ll do

At CAF, every one of us contributes to our impact, and as our Finance Operations Officer – Business Administration Apprentice you too will play an integral part in what we do.

Working as part of the Finance Team, your role will involve working to the Anti Money Laundering Regulations to process donations and Gift Aid claims.  You will need to work accurately and in line with timelines and compliance protocols.

As our Finance Operations Officer – Business Administration Apprentice you will:

Tasks will include:

  • Applying receipts to donors’ accounts in an accurate and timely manner
  • Monitoring receipts in line with rules and regulations and identifying potential risks for further investigation
  • Monitor transactions and resolve anomalies
  • Prepare and submit Gift Aid claims to HMRC, checking that they are accurate and up to date
  • Reconcile and process Gift Aid receipts from HMRC
  • Respond to queries
  • Carry out filing and scanning accurately and in a timely manner, in line with GDPR regulations
  • Contribute to improving practices within the team
  • Maintain up to date information and awareness of policies and procedures

Who you’ll be

This role is for you if you have experience of working in Finance or have relevant transferable skills and are keen to make a difference to society.

The training you will be getting

  • Alongside the onsite training you will receive as a new starter, you will undertake a Business Administrator Level 3 qualification through Hawk Training.
  • The programme is delivered through virtual and face to face training and online learning delivered during working hours. You will have 6 hours per week protected study time.
  • It will include Functional Skills exams if you don’t have English and maths GCSE at Grade 4 or above.

What to expect at the end of your apprenticeship

There may be opportunities for progression within CAF on completion of the apprenticeship, subject to satisfactory performance.

What’s in it for you

At CAF you will receive:

  • Permanent hybrid ways of working where roles allow
  • Six weeks holiday plus bank holidays
  • A wide range of development opportunities to support personal and professional growth
  • Social impact benefit schemes

For all our employer benefits and to gain an insight into our culture and values, please visit

Who we are

At Charities Aid Foundation we accelerate social progress by providing essential connections between donors, charities and communities.

We safeguard and deliver vital donations, offer expert advisory services and financial products to donors and charities, and provide tailored charity banking through our award-winning bank CAF Bank.

Our purpose is to enable a better landscape for giving and a fair and sustainable future for all.

Diversity and inclusion

We know that the more diverse and inclusive our organisation becomes, the more creative, effective and impactful we will be. Our aim is for our workforce to represent the society we serve, and we have embarked upon an ambitious pathway to achieve this.

We want to attract, retain and develop the best of talent at all levels, and provide a leading and great place to work, where every voice matters.

How to apply

The closing date for applications is 19th July 2024.

To find out more about the role and to apply please click on the link below and you will be directed to the Find Apprenticeship Service on the government website where you can apply.

Finance Operations Officer – Business Administration Apprentice - Find an apprenticeship (


Please contact our Recruitment team at or 03000 123 566 to find out more about the role

We welcome applications from everyone who feels they meet the criteria, regardless of age, sex/gender, disability, race, religion, national origin, sexual orientation, marital, veteran or parental status.

Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may just be the right candidate for this or other roles.

As a Disability Confident Employer, we guarantee to interview disabled applicants who meet the minimum criteria for the role. Please indicate on the application form if you would like to be considered as part of the Disability Confident Scheme.

To apply for this role you must be able to provide proof of your Right to Work in the UK.

So we can support you to be your best during the application or interview process, please contact our Recruitment team at or 03000 123 566 to request assistance or reasonable adjustments.

Job Reference: CK091

Apply for this role